What does open communication mean to you? | Science Edventures

I?m struggling with an issue. I can?t decide, or maybe I?m afraid to admit, if I?m being naive. Or perhaps so inexperienced, I?m blinded by imposter syndrome, the feeling that you really don?t belong in the group of experts you find yourself in. I?m hoping that by the time I get to the end of this post, I?ll at least have a better understanding of my confusion.

In a few months, there will be a Gordon Research Conference (GRC)? that I?d like to go to. It?s called Astronomy?s Discoveries and Physics Education. The theme is finding ways to use the latest discoveries in astronomy (and astronomy education, knowing the invited speakers) to motivate and enhance undergraduate physics education.

I haven?t been to that many conferences ? maybe a dozen over my academic career, often by the same organizations. With my limited experience, there are 2 aspects of the GRC that are new to me.

1. Attendance by application and selection

You have to apply and then be accepted to attend. Not the usual,? accepted to present a paper or hang a poster, but accepted to be there. Kind of like TED talks, I hear. I guess that ensures that the people attending are motivated to be there and, more importantly, are sufficiently knowledgeable about the subject that they can make meaningful contributions to the conference.

2. All communication is treated as private.

This is the one that?s got me confused. By accepting the invitation to attend the GRC, you agree to their ?Disclaiming Statements? which, because you can?t link directly to them, I?ll reproduce here:

To encourage open communication, each member of a Conference agrees that any information presented at a Gordon Research Conference or Gordon Research Seminar, whether in a formal talk, poster session, or discussion, is a private communication from the individual making the contribution and is presented with the restriction that such information is not for public use. Prior to quoting or publishing any such information presented at a Conference in any publication, written or electronic, written approval of the contributing member must first be obtained. The audio or video recording of lectures by any means, the photography of slide or poster material, and printed or electronic quotes from papers, presentations and discussion at a Conference without written consent of the contributing member is prohibited. Scientific publications are not to be prepared as emanating from the Conferences. Authors are requested to omit references to the Conferences in any publication, written or electronic. These restrictions apply to each member of a Conference and are intended to cover social networks, blogs, tweets or any other publication, distribution, communication or sharing of information presented or discussed at the Conference. Guests are not permitted to attend the Conference lectures and discussion sessions. Each member of a Conference acknowledges and agrees to these restrictions when registration is accepted and as a condition of being permitted to attend a Conference. Although Gordon Research Conference staff will take reasonable steps to enforce the restrictions against recording and photographing Conference presentations, each member of a Conference assumes sole responsibility for the protection and preservation of any intellectual property rights in such member?s contributions to a Conference.

(Source: follow the Disclaiming Statements link on the right-side menu here.)

Buried in the middle of this statement is a restriction on communicating any information from the conference via ?social networks, blogs, tweets or any other publication, distribution, communication or sharing of information.?

In other words, I will not be able to tweet from this conference. And that?s got me, well, disturbed.

It?s not that I?ll have to disconnect my iPhone from my hand and won?t be able to follow what @RealSomeFamousPerson had for #theirmeal. Fine, whatever. I can catch up with my followers and those I follow on Twitter each morning at breakfast or evening at the pub.

Rather, it?s that as I?ve attend more conference and benefited from people I follow who share their conference experiences, I?ve learned of 2 remarkable ways that Twitter enhances my conference experience and my professional development:

1. Twitter creates a forum for people at the conference to share ideas and reactions to the speakers. This ?back channel? connects people around the room and in different parallel sessions.
2. Twitter invites the outside community, the people not at the conference, to be a part of what?s happening there. In fact, and this is the heart of my confusion with the GRC policy, I benefit so much from following colleagues who tweet and blog their conference experiences, I feel an obligation to share the inspiration, ideas and resources that I am privileged to gather in person.

I posed this dilemma on Twitter and received replies from John Burk (@occam98), Chris Goedde (@chrisgoedde), Brian Utter (@quantumtweep), Phillip Cook (@cookp) and Joss Ives (@jossives) that helped me begin to understand the policy. Both Chris and Joss suggested that policy allows people to speak more freely and more easily share their latest ideas and results, without the fear of being scooped. I think that?s what the opening line of the Disclaiming Statement is all about: ?To encourage open communication?? I get that, especially if the GRC about breaking research, which many GRC?s are. If you?ve on the verge of discovering a better way to assay your samples or process your data or distill your protein, and want feedback from your peers, then you want to keep that communication private. Phillip suggests this is pretty common with pre-published research.

I?m having a hard time applying this model to education. I suppose I?ll come away from the conference a better science education practitioner, which should cascade to my colleagues and their students. But I don?t feel like I?m doing this for me. I don?t have that killer instinct that might be necessary for academics (see ?imposter syndrome?.) In my heart, I do what I do for the students (see ?naive?.) Obviously I?m benefiting from this job and salary and perks (like attending conferences) but I continually filter my activities through, ?Who will benefit from this?? If the answer isn?t students or their instructors, I think twice. In my mind, I can think of no better way to pique the interest and boost the enthusiasm of science educators than to share the latest discoveries, approaches and practices from the experts in the field.

Hmm, all this writing has helped. I won?t not go to the GRC because of this policy. A colleague who has an important presentation at this GRC has offered to introduce me to the organizer, Charlie Holbrow, so we can talk about the origin of the policy and the breadth of the restrictions it imposes. In the end, perhaps I?ll just have to turn off my phone. But that doesn?t seem like ?encouraging open communication? to me.

Have you attended a GRC? Maybe these restrictions are relaxed or ignored. What about other professional events where communication with the outside world is restricted ? what have you done before, during or after those? Drop a comment below if you have any thoughts, thanks.

Image: Communications Artwork by thomasfrank09 on flickr CC

Source: http://blogs.ubc.ca/polarisdotca/2012/02/22/what-does-open-communication-mean-to-you/

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